1.
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A
notice was mailed to all owners giving the date of the AGM and asking
all for interested candidates to submit their names and short resumes
to be included in the AGM package. A cut-off date for submissions is
given.
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2.
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That
candidates that make a request in writing, are given a copy of the
owners register. Insure that the owners' names on the proxies you
receive match the names shown on the owners' register.
If the candidates are refused a copy of the register, write a letter of
protest to the corporation's lawyer and make an objection at the
meeting prior to the start of the elections.
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3.
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If the incumbents or their
agents are campaigning for proxies, with copies of the proxy instrument
prior to the AGM packages being received by the owners, write a letter
of protest to the corporation lawyer.
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AGM package
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1.
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Has the AGM
package has been distributed to all the owners a clear 15 days prior to
the date of the meeting? |
2.
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Does the proxy
form follows the guidelines shown in the regulations? |
3.
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Are all the
candidates' resumes included in the package? |
4.
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If the
owner-occupied position is up for re-election, this is clearly stated
along with the restricted voting rights?
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5.
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If there are two
or more directors to be elected, if one is a director-occupied
position, then is it clearly stated there must be two elections?
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6.
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Are your condo
bylaws regarding elections, if any, included in the AGM package?
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Your supporters
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1.
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Are their names shown as the
owners on the corporation's register?
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2.
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Did your supporters fill in
their proxy form properly?
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Proxies verse ballots
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1.
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Has the ballot box been inspected prior to the election to insure it is completely
empty?
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2.
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Protest
to the chair at the start of the meeting if the proxies and ballots are
not properly controlled and accountability maintained during and after
registration.
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3.
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Ask the chair for
a ruling on when registration will be closed and when no further proxies will be accepted or ballots handed out.
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4.
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Protest
to the chair if the people at the registration desk are giving ballots
to people who have proxies. The proxy form should be the voting
instrument.
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5.
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The chair
announces that the quorum has been met and gives the numbers of units
represented by proxy and by
ballot prior to the start of the meeting. Write those numbers down. The
number of proxies and ballots voting should not exceed that number.
If the chair does not state the numbers, ask that he do so.
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